There is a clear demand for the electronic management of HR documents
A survey by document management software company, Version One, reveals
that less than 35 per cent of UK organisations have electronic document
management (EDM) functionality as part of their human resource (HR)
systems. Version One surveyed 127 senior managers, including finance, HR
and general managers, from a cross-section of UK private, public and
third sector organisations.
Of the 127 survey participants, 15 per cent confirmed that their
organisations’ HR systems had integrated document management with 20 per
cent unsure whether their HR systems had integrated EDM or not! The
remaining 65 per cent confirmed that their organisations were without
EDM for HR.
As over 50 per cent of survey participants without HR document
management and who are unsure whether their organisations have EDM or
not, stated that this integrated functionality would be of benefit, this
highlights the clear demand for this technology.
Greg Ford, Managing Director of Version One says, “The survey results
reveal that although few organisations are electronically managing their
HR documents using integrated document management,
there is an obvious demand for this technology within the HR function.
It is important for this demand, together with the benefits of EDM, not
to go unnoticed.”
By integrating electronic document management software
into an organisation’s HR system, all documents relating to an employee
are electronically stored and automatically tagged to the employee’s
record in the HR system. This ensures that employee information is
secure and instantly accessible to authorised users. Once in electronic
format, the documents can be passed around automatically, eliminating
the paper-based circulation of sensitive HR records.
Ford adds, “The paperless circulation, management and processing of HR
documents, from contracts and pension records through to training
details and disciplinary documents, is vital for effectively supporting
compliance, delivering cost savings and maximising the efficiency of the